Different types of material with varying levels of sensitivity will exist in your organization. With sensitivity marks, you can easily inform your users about the sensitivity level of a specific piece of content and take the appropriate precautions to protect it. You should name your priority labels based on the Office 365 label classification taxonomy that your company has established for each sensitivity level. Simple words like private, public, sensitive, highly sensitive, and so on can also be used. The benefit of using these basic terms is that users would be able to comprehend the degree of sensitivity associated with the information.
You’ll have to share content both within and outside your company as part of engaging with people who are valuable to your business. In any situation, the chances of a security breach or material reaching unintended or unauthorized people are high. What you can do is create a strong business and enforcement policy for your company and make sure it is implemented and adhered to under all circumstances. In Microsoft 365, you can use Sensitivity Labels to make your content accessible for sharing and collaboration without exposing it to security risks. The main purpose of these sensitivity labels is to allow people to exchange and collaborate on documents without compromising security while maintaining ease of collaboration. Start using these Microsoft Information Security features right now.
To make good use of sensitivity marks, you must first understand what they can do. The list below will give you a good understanding of what they do.
▶ The most simple action they take is to provide your content with a certain degree of security. These security settings include content labeling and data encryption. These options will specify what approved users are allowed to do with these materials.
▶ Sensitivity marks will help you protect your content in Office Apps on different platforms and devices. Term, Excel, Outlook, and PowerPoint are all supported in both desktop and online versions.
▶ You can build content in third-party apps like Dropbox and SalesForce with the help of Microsoft Cloud App Protection, even if those apps don’t support the Priority labels feature.
▶ Sensitivity marks can be used to secure content in containers such as Teams, SharePoint, and Microsoft 365 Groups.
▶ You can display, apply, and use sensitivity labels in PowerBI to protect data when it is saved outside the service by enabling the sensitivity labels feature.
▶ A new update that allows you to expand the priority labels feature to Azure Purview is also in preview.
▶ These marks can also expand their features to third-party applications and services.
▶ To identify material in your company, use the priority marks. This will allow you to create reports/analytics based on how and sensitivity label’s content is accessed and what activities are performed. Even if you don’t allocate security settings to these labels during the first level, you can do so later.
What Are Label Priority and Sublabels ?
These labels will be generated in your admin center. The labels on the sensitivity tab can be viewed on the Labels list. The labels in the list will be shown in the order that they appear in the list. The labels with the lowest priority will appear first, followed by those with the highest priority.
You may add one or more labels to a parent label by using sublabels. This allows you to create a detailed Office 365 mark classification for documents that fall into a specific sub-category. Sublabels simply make it easier for users to group labels together logically. To make sensitivity labels in Microsoft 365 accurate, a lot more factors can be configured and modified. Learn more about document and material protection.